GDPR & Mailchimp- lists, forms and re-permission emails

So, unless you’ve been living in a cave these past few months you will have heard loads (and loads) about the new GDPR regulations that are coming into play for those of us storing data from people in the EU.

I’m not going to go into too much detail about whether you need to or don’t need to send a re-permission email, as many of us don’t need to, if we have been clear from the beginning about what we are doing with sign-ups data.  If you have manually added emails to your MailChimp account, then you will need to send an email asking people to opt back in to your mailing list.


There is a lot of talk about GDPR and a lot of different opinions and grey areas that people are unclear on. If you are using MailChimp- then here is a helpful video from Robin Adams to calm the panic!

In order to be GDPR compliant, you’ll need to create GDPR compliant lists & forms in MailChimp.

Here is a basic video tutorial showing you how to do this or if you prefer step by step instructions below


To do this, here are some basic step by step instructions.

  1. Go to lists
  2. Using the dropdown menu for your selected list, choose settings
  3. Scroll down to select GDPR and make sure it is enabled (goes blue instead of pale grey)
  4. Then click save.
  5. You have now enabled marketing permissions for your list
  6. Go to signup forms for that list and choose form builder
  7. Click on the bottom section where it says marketing permissions etc
  8. Here you can name your tick boxes whatever you like i.e blog updates, tips, offers
  9. You can also change the information and marketing permissions if you like
  10. You can make your form branded in the usual way and I’d also suggest adding a link to your privacy policy at the message section along with a little intro explaining what people need to do and what they’ll receive from you.
  11. Next within that list go to manage contacts
  12. Click go to view contacts
  13. Next click create a segment
  14. Make sure the ‘Auto- update’ section is enabled
  15. Select contacts match all and scroll down to ‘marketing permissions’
  16. Here you’ll have all the options you just added in your sign up form
  17. Select one and click preview segment
  18. Then save the segment
  19. Do this for all the options that you added in your form
  20. Now when somebody signs up to your form, they’ll choose from the options you provided, have access to your privacy policy and you are being super clear about what they can opt to receive from you
  21. When you next send them emails, you can choose the relevant segment

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If you are in the position and you need or want to send out a re-permission email in MailChimp, (again, I’m not going to get into if you should or shouldn’t, I just wanted to help if you are looking for help with this) then here’s a quick tutorial showing you how to do just that. I hope it helps.

I hope this helps. Please note this is just my opinion and way of helping by showing you how to do these things. I am in no way a GDPR expert, so please obtain further advice from the ICO- if you aren’t sure what you need to do to be GDPR compliant.



How to find the confidence to keep growing

This week’s blog post is written by the amazing Sheedia. You can find links to Sheedia’s website at the bottom of the post.

Strategy will only get you so far if you don’t do the inner work. That’s a fact!

A few months ago my coach said: “Going Live on Facebook is what made me money”.
I thought: “She’s right, that’s how I found her. It would be a great strategy for my starting coaching business”

So what do you think I did?
It would make sense to think I started going live regularly after knowing that. That was not the case.

You see, I was terrified of going live. I was scared of what people would think of me becoming a coach, freezing up and getting super negative comments. By the way, this was all coming from a girl that used to have a Youtube channel and even did live cooking shows on there.

The fear was so strong that there wasn’t anything anyone could say that changed my mind. It wasn’t until I decided to do the inner work, that I was able to go live. My first time was awesome! Had so many great reactions and was super excited to do it again.

By now you would think I did it regularly right? Nope!

Another fear surfaced. My fear of overworking, stemming from a major breakdown I experienced while doing Youtube videos. I only went live occasionally so I won’t “overwork” myself.

It sounds silly to me now, but this was a real issue. Had to deal with that one too.

Doing live videos was just one strategy I learned. Had to do quite a bit of inner work to gain the confidence to keep on growing. The inner work is what most people try to skip. I used to think, doing the inner work was a huge waste of time. For a long while I believed that if I only forced myself to do things, they will get done. I was wrong.

The Facebook Live thing is a good example. Had I not changed my mindset around it, I would still be a coach that nobody knows about.

When it comes to gaining confidence to grow your business, doing the inner work will make all the difference.

How do you do that inner work? It’s simple but not necessarily easy.

1. Be honest with yourself

The first step is to be brutally honest about what’s really holding you back. We can use the different labels for the same problem. Like for my situation, I could’ve named it fear, lack of confidence, laziness, being too busy and many other things. Put all those labels on paper.

2. Know why you want to make a change.

What we focus on, we amplify in our lives. If you focus on all the reasons why doing something will improve your life, you are more likely to do it. For me I focused on how going live will grow my business. Also how not going live is not helping people that really need to hear my message.

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3. Go for it

Keep doing step 1 and 2 until you feel a bit more comfortable to go for it. Beware! You probably will never feel 100% comfortable. There just comes a point when you have to go for it. Most of the time after doing something you’ve been so afraid of doing, you’ll realize that it’s a lot easier than you thought it would be.

4. Rinse and repeat

Now that you have accomplished one thing you were fearful of, continue doing it in more areas of your life and your business. Most of the time the thing we fear the most is the thing that will make a huge difference in our life. So continue this process and you’ll see how fast you’ll grow.

Whatever you do, don’t forget the importance of the inner work. Especially if you feel stuck in your business.

About Sheedia


Sheedia is a mindset coach that helps aspiring shepreneurs get started with their business. She believes that it’s vitally important to start a purposeful business that is based on one’s passion. Her focus is on the mental and emotional work required to take action and grow the business.

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